Give procedures an excuse to be read.
Put a QR tag where the work happens. A scan opens the current version of your Word or PDF file, formatted for a phone.
The box is your trial. 25 tags to put up for real, and 21 days from the code inside.
- Unlimited users, no per-user fee
- Unlimited phones, no login at the job
- Unlimited documents from Word, PDF, text, or photos
The tag points at the document, not at a copy
A printed copy is out of date the day the file changes. A tag opens whatever is current.
Version 2
Version 2
1 behind
Version 2
2 behind
Version 2
Version 3
Version 4
Current
Publish, and it is live. Upload the new version and publish it. Every tag opens it right away. Nothing to reprint.
Everyone signs again. Each new version shows everyone as unsigned until they read it.
Your files, as they are. Word, PDF, a scan or a photo of the sheet on the wall. Nothing is retyped.
The audit starts where the work happens
Four questions you will hear at an audit, and where the answer comes from.
“Is this the current version?”
On paper: Somebody walks to the office to check the master list.
Scan the tag. It opens the current version, because that is the only one a tag can open.
“How do you know there is no old copy out here?”
On paper: The copy log, if every copy came back.
There are no copies. The tag points at the document, so nothing at the job can fall behind.
“Has everyone here read version 4?”
On paper: Somewhere in the training binder.
Open the register. Everyone who signed for version 4, with the date, and everyone who has not.
“Can I get a copy of that?”
On paper: Give us a day to pull it together.
Hand it over as a PDF. With a list of who still owes a sign-off.
What your team sees
No app, and no login at the job. A phone joins once with a short code.
Warnings stand out. DANGER, WARNING, CAUTION and NOTE become colored blocks, named in words.
- Each person signs for the version on the phone. The register shows who has not.
- Aim a tag at a folder and it opens everything filed there.
- A document past its review date warns the reader to check with a supervisor first.
- One scan opens the whole library, with full-text search.
Wherever work follows a procedure
A tag goes on the thing the procedure is about. Here is what a scan opens in a few kinds of business.
Machine shops
Final inspection, bracket 4471
Work InstructionHotels
Room turn, standard king
ChecklistWarehouses
Pallet wrap and label, outbound
Work InstructionBuilding maintenance
Quarterly PM, rooftop unit 3
Maintenance ManualAuto and fleet service
Brake service, torque sequence
Maintenance ManualConstruction
Trench shoring, toolbox talk
Safety / SDSSenior living
Resident lift transfer
Training MaterialRestaurants
Fryer oil change
Work InstructionHealthcare
Crash cart check
ChecklistFood production
Metal detector verification
Work InstructionGrocery and retail
Slicer cleaning
Work InstructionLabs
Balance daily check
ChecklistCleaning services
Floor stripping and waxing
Work InstructionMachine shops
Spindle warm-up, VF-2
Maintenance ManualHotels
Key card encoder setup
ReferenceWarehouses
Dock leveler service
Maintenance ManualBuilding maintenance
Boiler startup
Work InstructionAuto and fleet service
Wheel torque specs
ReferenceConstruction
Concrete cylinder sampling
Work InstructionSenior living
Shower room clean
ChecklistRestaurants
Sanitizer SDS, dish station
Safety / SDSHealthcare
Hand hygiene
Training MaterialFood production
Caustic wash SDS
Safety / SDSAuto and fleet service
Used oil handling
Safety / SDS
Restaurants
Closing checklist, grill station
ChecklistHealthcare
Room terminal clean
ChecklistFood production
Sanitation, filler 2 end of shift
ChecklistGrocery and retail
Deli case temperature check
ChecklistLabs
HPLC calibration, monthly
ReferenceCleaning services
Nightly clean, ground floor offices
ChecklistMachine shops
Daily startup check, Cell 3
ChecklistHotels
Pool chemical testing
Work InstructionWarehouses
Forklift pre-shift inspection
ChecklistBuilding maintenance
Fire pump weekly test
ChecklistAuto and fleet service
Lift inspection, bay 2
ChecklistConstruction
Scaffold inspection
ChecklistSenior living
Med cart restock
ChecklistRestaurants
Allergen handling
Training MaterialHealthcare
Glucometer quality control
Work InstructionFood production
Allergen changeover, line 1
Work InstructionGrocery and retail
Cardboard baler, safe use
Safety / SDSLabs
Fume hood airflow check
Work InstructionCleaning services
Chemical dilution chart
ReferenceMachine shops
Lockout/tagout, mills
Training MaterialHotels
New housekeeper orientation
Training MaterialWarehouses
Battery charging, electric forklifts
Safety / SDSBuilding maintenance
Generator load test
Maintenance ManualLabs
Chemical spill response
Safety / SDS
Your trial comes in a box
Real tags to put up where the work happens. The trial starts when you enter the code inside, not before.
Peel off any tag and scan it.
When you want these up for real, enter this code at scantorun.com.
- 01
Ask for the kit
We ship 25 tags free to a US address. No card, and no account yet.
- 02
Enter the pack code
The tags become yours and your 21-day trial starts. Not before, so the box can wait on a desk.
- 03
Put the tags up
Stick one where each job happens and put your documents on them. Your people scan, read and sign.
Want to look first? Scan any tag in the box for a three-minute demo.
Not ready for a box? Try it on your phone
Scan this tag and run the whole product on your phone in about three minutes. No account, nothing to install.
One price, unlimited users
$149a month per location
or $1,428 a year, which is $119 a month.
- Unlimited users, no per-user fee
- Unlimited documents from Word, PDF, text, or photos
- Unlimited phones, no login at the job
- A QR tag for every document
- The training register: who confirmed the current revision, and who has not
- Exports of the whole record, including revisions since superseded
- Checklist runs kept as records and exported
- Teammates, roles and review dates
- Support answered within one business day
60 days to change your mind
Most businesses have tags up and scanning within about 14 days. Cancel any time, and any time in the first 60 days you get a full refund. Printed tags are not refunded.
Ready to start without the kit? Get started
Need to share it? Download the one-page overview (PDF)
What people ask us
- Do my people need an app or an account?
- No. A phone or a shared tablet joins once with a short code, and after that a scan opens the document.
- Do I have to retype my Word files and PDFs?
- No. Upload them as they are and they are converted for a phone.
- What if there is no signal where the work is?
- It still opens. Each phone keeps the last copy it downloaded and shows how old it is. A signature waits for signal before it is recorded.
- Are the tags included?
- Yes. Durable printed tags come with the subscription, and replacements are free. You can also print your own on plain paper.
- What happens when the trial ends?
- Editing stops until you subscribe. Your tags keep opening documents for 7 more days, so nothing on the wall goes dark overnight.
- What happens when somebody leaves?
- Revoke their phone in Settings and it stops opening anything. Rotate the join code too, so it cannot be passed on.
- Who can see my documents?
- Only phones and tablets that joined with your code. Anyone else who scans a tag sees a private screen and nothing else.
- What if phones are not allowed where the work is?
- Put a shared tablet there. Each person taps their name to sign, and the register shows it was signed on the tablet.
- What about a procedure that changes partway through the day?
- Publish the change as a new version whenever it happens. The tags pick it up at once, and everyone has to sign again.
- Will the record hold up at an inspection?
- For every document and every version, the register lists who confirmed and who has not, and a signature cannot be changed once it is recorded.
- We are a small team with nobody in charge of documents.
- It was priced for you: one price, with no charge per person. Upload what you have, put the tags up, and the register builds itself as people scan.
- Can I export everything?
- Yes, as one zip: your original files, who read what, and the sign-off record. A README explains how to verify the record without our software.